National Visas

Passports with different visa

Pässe mit verschiedenen Visa, © Colourbox

16.12.2021 - Article

For long-term stays of more than 90 days

General information

  1. National visas are issued for long-term stays for a particular purpose. Usually issued for 90 days, such visas may be issued for up to a year in certain cases. After entering Germany, visa holders must apply for a residence permit as a general rule.
  2. In most cases, the German Embassy in Kigali requires the consent of the local immigration authority (Ausländerbehörde) in Germany before issuing a visa. Therefore, the processing time for a long-term-visa depends on both the complexity of the case and the individual processing times of the local immigration authority in Germany. A realistic processing time is 6 to 10 weeks. However, in some cases it even may take much longer to check your application. The German Embassy Kigali has no influence on the processing times of the immigration authority and cannot guarantee that a long term visa will be issued in a set amount of time or before a certain date.
  3. It is advised to apply well in advance of your intended arrival in Germany!
  4. Please do not send the Visa Section any documents unless requested to do so, particularly not before you have applied for a visa. We are not able to store such documents and will not know to which application they belong. Please always bring the complete documentation with you when applying for a national visa. The Embassy reserves the right to request additional documents.
  5. The German Embassy in Kigali only accepts documents in German, English or French. Documents in other languages must be translated by a certified translator prior submission
  6. The passport must be valid for at least three months beyond the end of the proposed journey and must be recognized by all parties to the Schengen Agreement.
  7. Children/minors under the age of 16 whose parents can not come personally must submit the notarized written consent of their parents or guardian (with notarized copy of the guardianship document) as well as the birth certificate.

Preparing your application

You should start preparing your application as soon as you have plans to stay long term in Germany. The entire visa application process can take several months.

Please prepare your application as follows:

  • Please fill out and print the visa application form here and bring a copy of it to the Embassy.
  • Please compile the documents you need to submit with your application. If documents or supporting documents are missing, your application may be rejected. We have prepared a checklist for each type of visa
  • Book punctually an appointment with the embassy.

Click here to see the checklists.

Submitting your application

  1. You can only submit your application with an appointment. Please book your appointment online.
  2. Bring the printed checklist of your visa type which you can find here.
  3. Please hand in your complete documentation. Every application needs to consist of two identical sets (one for the embassy and one for the local immigration authorities in Germany). Therefore you need to provide two identical piles of documents according to the checklist.
  4. The Embassy will ask you questions about your planned trip and take your photograph and fingerprints. Therefore all applications have to be submitted in person!
  5. The visa fee is payable in Rwanda Francs cash only! Please note that the RWF amount is subject to change depending on the current exchange rate. The fee is a non-refundable administrative fee. In case your application is rejected you are not entitled to any refund!

What happens during processing?

  • The Embassy will review your application and make a decision on whether or not to grant you a visa. To this end, it will check whether your application meets the legal requirements.
  • The Embassy will contact you as soon as it has made a decision on your application. We hope you will understand that we are not able to answer any questions on the status of your application during this processing period.
  • After that, enquiries are only answered if they are made by the applicant, his/her legal representative or another person authorised in writing by the applicant.

Return of your passport

  • As soon as the Embassy has reached a decision on your application, you should collect your passport in person. If you are not able to collect it yourself, you can authorise another person to do so for you. In order to do so, please fill out the following power of attorney.
  • There are various reasons why your visa application may be rejected. The reasons will be stated in the letter notifying you that your application has been rejected.
  • You are welcome to submit a new application at any time with complete, informative and verifiable documentation.

Have a good trip! Information for visa holders

  • Before travelling, please read  "Regulations for persons entering Germany in connection with COVID-19" and"Important notes" thoroughly.
  • If all the information on your visa label is correct, you are free to travel. Please check the information on the label as soon as your passport is returned to you. You should let us know immediately if there are any mistakes so that we can issue you a new visa.
  • Your visa will state your full name and passport number and include your photo. It will also state the number of days you can stay and the period of validity, that is, the time by which you must have received your residence permit for Germany. Therefore, please do not forget to register at the residents registration office shortly after you arrive in Germany and to make an appointment with the foreigners authority.
  • Your entry visa will allow you to travel within the Schengen area.

Additional content

Please fill this form out till the end.

application form for a national visa (category D)

Use the following checklist to make sure your application documents are complete. All documents listed here are to be submitted in the requested form and order.

Be aware that submitting an incomplete application can lead to the application being rejected

Checklists for national visa

For each matter a prior appointment booking is required. Appointments can only be offered for a 4-week period in advance.

Book an appointment


Embassy of the Federal Republic of Germany


Dr. Thomas Kurz, Ambassador of the Federal Republic of Germany




+250 280 57 52 22 Visa and passport hotline: Monday, Wednesday and Thursday 09:30 am - 11:00 am

Mobile phone number

+250788 301 491 Outside office hours: In case of emergency you can reach the on-call duty


+49 30 1817 67201 (eFax)

Postal address

Embassy of the Federal Republic of Germany, B.P. 355, Kigali, Rwanda.


KN 27 St No. 5, Kiyovu, Kigali

Opening hours


                    During the pandemic: Tuesday and Thursday

 Book an appointment online.

Visa and passport hotline:

Monday, Wednesday and Thursday 09:30 am - 11:00 am    

Appointments for visits in other matters can be arranged in the period of :

          Monday - Thursday 8:00am - 4:00pm

          Friday 8:00am - 1:00pm

Administrative / consular district



English, French, Kinyarwanda



Contact the Embassy

In 2022 the Embassy will be closed on the following German and Rwandan public holidays:

Public Holidays 2022

Information in accordance with art. 13 and 14 of Regulation (EU) 2016/679,


As of 25 June 2018

General Data Protection Regulation

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