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Schengen Visa checklist
All documents must be submitted in the following order as ORIGINALS and one set of PHOTOCOPIES
Required documents
The following documents must be submitted with every visa application:
☐ Completed and singned Schengenvisa application form
☐ Two recent biometric passport photos (see specimen photos)
☐ Valid passport (issued within the last 10 years, valid for at least 3 months after your scheduled return and with at least two (2) completely empty pages)
☐ For non-Rwandan nationals: Rwandan residence permit/visa
☐ Proof of adequate health insurance cover
Health insurance upon entry for the duration of the stay, minimum cover of 30,000.00 Euros and valid for all Schengen countries. It has to adher to Schengen rules and regulations.
☐ Flight reservation
☐ Proof of accomodation (e.g. hotel reservation)
Proof of financial situation
☐ Up to date bank statements (preferably salary account) for the last three months - Only bank statements issued and stamped by the bank are accepted
☐ Pay-slips of at least the last 3 months
☐ Proof of social security fund (RSSB)
☐ Visa fee of 90 €. Payable in cash in RWF or with international credit card (Visa/Mastercard) Momo is not accepted.
Proof of travel purpose (e.g. business, travel, visit)
☐ Signed invitation letter from your business partner / organization in Germany, stating duration and purpose of your visit and - if applicable - cost assumption of your journey/stay
☐ Proof of financial status of the German company (IHK registration or account statements)
☐ Hotel reservation
☐ If applicable: confirmation that business partner/ employer/ organization is financially covering the costs for the trip
☐ Travel itinerary
☐ Confirmed hotel-booking(s)
☐ Proof of sufficient funds to support your yourself during your stay in the Schengen countries
☐ Signed invitation letter from your host - in original - stating duration of stay, at which address you are going to stay, the nature of your relationship and the purpose of your visit
☐ Passport/ID - copy of the host in Germany (bio-data page and - if your host is not German - residence permit / card)
☐ If applicable: Proof of family ties - e.g. original birth/marriage certificate
☐ If you are not able to provide proof of sufficient financial resources yourself: Formal obligation letter (Verpflichtungserklärung) – original – to be ap-plied for by the host at the alien’s authority at his place of residence –
☐ Exhibitor´s pass / visitors pass / admission ticket OR confirmation thereof
☐ Confirming letter by the sending and - if applicable - inviting company
☐ Travel itinerary
☐ Hotel reservation for your entire stay
☐ If applicable: confirmation that business partner/ employer/ organization is financially covering the costs for the trip
☐ Original treatment confirmation from the German hospital or doctor including occurring costs and treatment duration
☐ Proof of payment for the expected medical costs (remittance should be made directly to the hospital / doctor)
☐ Detailed written confirmation letter from a Rwandan hospital or doctor stat-ing clearly that the treatment cannot be carried out in Rwanda
☐ Confirmation of hotel booking OR of admittance to the hospital including proof of payment
☐ If you are not able to provide proof of sufficient financial resources yourself: For-mal obligation letter (Verpflichtungserklärung) – original – to be applied for by the host at the alien’s authority at his place of residence –
☐ Invitation letter of EU/EWR citizen
☐ Copy of the EU/EWR citizen´s passport bio data page
☐ If EU/EWR citizen is residing in Germany: EU/EWR citizen´s proof of residence
☐ Original (legalized) marriage/birth certificate
For children below the age of 18
☐ Original (legalized) birth certificate
☐ Original declaration of consent to travel singed by all parents/legal guardians
☐ Copy (first page) of parents/legal guardians passport / ID
☐ If one parent is deceased or sole custody has been granted: original relevant legalized documents
☐ Confirmation of the school, including confirmation of the school’s holiday timings
☐ Up to date bank statements (preferably salary account) of one parent/legal guardian for the last three months - Only bank statements issued and stamped by the bank are accepted