To be occupied at the earliest possible date (full time position, 40 hours per week)

Job description:

• Perform routine administrative duties, including drafting and formatting letters and official correspondence with the Government of Rwanda and other institutional partners.

• Support with the administrative and organizational management of small-scale projects supported by the Embassy.

• Collection and processing of project data, as well as preparation of summaries and overviews.

• Maintain the development cooperation department’s calendar, schedule meetings, and arrange appointments on behalf of team staff.

• Provide logistical support for the planning and organization of official events, including venue research, caterer booking, and related arrangements. • Coordinate logistics for visits by official delegations.

• Occasional participation in and summary of external information events.

• Provide ad hoc translation support between Kinyarwanda and English, as required.

• Perform other general administrative and office management tasks as assigned. Eligibility criteria

• University degree or equivalent (Bachelor or above).

• Fluency in English (min. level: B2), both spoken and written, is mandatory; working knowledge of German is an asset.

• Proficiency in Kinyarwanda, both spoken and written.

• Sound computer skills (MS Office, including Excel). Proof of training is an asset.

• Professional experience in an administrative or office management role (ideally within a diplomatic mission, international organization, or similar environment) preferred.

• Strong organizational skills and the ability to manage multiple tasks and priorities.

• Excellent verbal and written communication skills and ability to convey information clearly and concisely to different audiences.

• Strong motivation to actively engage in teamwork and work collaboratively towards shared objectives. Ability to contribute to constructive and solution oriented discussions.

• A confident and professional manner in representing the Embassy to external partners and visitors.

• Discretion and reliability in handling official and confidential matters.

_{How to apply
Deadline: 15th September 2026}

Interested candidates submit their application by email only, with the subject of the message “EZ-100_2026 (FAMILY NAME and first name)”, together with the following documents in pdf format:

• Motivational letter in English, max. 1 page

• Detailed and complete CV in English

• Copies of school leaving certificates, university or equivalent degree

• Language certificates (English and other languages where applicable)

• Reference letters with contact information for references (where applicable)

• Proof of further education/special trainings (where applicable)

• Copy of valid passport or ID (and residence permit if applicable)

E-Mail address: bewerbungen@kiga.auswaertiges-amt.de

The German Embassy Kigali strives for an increase in the proportion of women in areas where women are underrepresented. We therefore invite qualified women to apply. Disabled applicants are encouraged to apply. They will be given priority, in accordance with legal requirements. After a successful selection process, a medical examination will be required, carried out by a doctor appointed by the Embassy. In addition, a personal/security check will be necessary. Your willingness to participate is required. Third-country nationals must have a valid residence permit and a valid work permit for Rwanda. These cannot be obtained through the Embassy.