Visa for vocational training (Section 16a Residence Act)

23.02.2021 - Article

This page provides you with a checklist of the requirements for a Visa for vocational training

Information about vocational training

Basic information

  • Basic Information can be found on our website here.
  • Documents not in the German language must be submitted with a certified translation. A translation of the personal data page of the passport is, however, not required.
  • Certificates, diplomas, etc. must be presented in the original with apostille/legalisation. Your original documents will be returned to you once your application has been processed.
  • The visa must be approved by the Federal Employment Agency in Germany or the competent foreigners authority. The visa can only be issued when this approval has been received.

  • Processing time is as a rule ca. 8-10 weeks but can take longer in individual cases.
  • Flight reservations are not required to apply for a visa – please only book when you have received your visa.
  • The mission abroad reserves the right to request further documents.
  • Missing documentation delays the procedure and can result in your application being rejected.
  •  Please do not contact the mission abroad to check the status of your application during the normal processing period. Such inquiries are extremely time-consuming for the visa section and can thus not be answered.


Use the following checklist to make sure your application documents are complete. All documents listed here are to be submitted in full in the requested form and order with every application!

Provide the copies in two identical piles.

  • Two (2) fully completed and signed applications including declarations pursuant to Section 54 Residence Act
  • Where applicable, two (2) declarations fully completed and signed regarding contact details and power of attorney
  • Two (2) recent biometric passport photos
  • Valid passport (personally signed and with at least two (2) completely empty pages)
  • Two (2) uncertified copies of the data page of your valid passport
  • Training contract in German (where applicable recognised by the Chamber of Industry and Commerce) signed by the employer and the trainee (original with two (2) copies)

  • Two (2) copies of the training plan

  • Where not otherwise confirmed by the training centre:

    Proof of German language skills (at least B1 for qualified vocational training, otherwise as a rule at least A2)

    or Proof of registration for a preparatory intensive language course

  • Proof of adequate financial means

    • Proof of financing of at least 744 € net/929 € gross per month for the first year.
    • If an unpaid preparatory German language course is being completed or if the trainee wage is lower, provision of the monthly shortfall of funds must be proven separately, for example, in the form of a blocked account.

  • Where applicable, authorisation to take up employment issued by the Federal Employment Agency/Central Placement Office of the Federal Employment Agency (ZAV)

    Note: German employers can apply for the authorisation needed for the visa application directly from the Federal Employment Agency/ZAV by presenting the training contract. If this authorisation is presented with the visa application, the visa section can process the application much more quickly.

  • Proof of adequate health insurance cover
    • If as a trainee you are subject to mandatory statutory health insurance, you must bear in mind that this insurance can only begin when you take up residence in Germany and begin your Training. If you enter Germany beforehand, private health insurance must be taken out for the period prior to employment beginning and prior to being eligible for statutory health insurance. In its terms and conditions, travel health insurance can exclude protection if a long-term or permanent stay is planned. So-called incoming travel insurance can also contain such exclusions.
  • Applicant of a nationality other than Rwandan

    • Proof of habitual abode by “residence permit/visa
  • Processing fee of 75 €. Payable cash in RWF.

Further information

Additional content

Please fill this form out till the end.

application form for a national visa (category D)

This is the printable Version of the checklist for “Visa for Vocational Training”

Due to organizational reasons, the waiting time for visa appointments is expected to be longer than usual until the end of October. Inquiries that reach us in this regard will not be answered. Special appointments are not available.

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